Vendor FAQ – MHSAF Mother's Day Food & Craft Fair 2026

Participation & Registration

How much does it cost to participate?
Visit our Booth Fees & Information page for descriptions of booth types and associated fees.

When does vendor registration open for the 4/11/2026 Mother's Day Food & Craft Fair?

• Returning Vendors: Opens January 30, 2026 at 10:00 AM HST and closes on February 2, 2026 at 3:00 PM HST to prepare for public launch. 

On Monday, February 2 at 3:00 PM HST, the registration page link will be posted; however, the application will be set to DRAFT mode. You will be able to view the application details, but will not be able to access the application until February 3 at 10:00 AM HST.

• Open to the Public: Begins February 3, 2026 at 10:00 AM HST
  
  

Who qualifies as a Returning Vendor?

A Returning Vendor is someone who participated in the same event the previous year. If you joined us for the April 12, 2025 MHSAF Mother's Day Food & Craft Fair, you're eligible for early registration for the upcoming event on April 11, 2026.

What is the registration deadline?
Registration remains open until all booths are sold. A waitlist will be opened once the fair is full.


How do I register as a vendor?
Registration is online through Eventeny only. A direct link to our registration form will be posted on this website and on social media on Monday, Feburary 2, 2026 at 3:00 PM HST. (The application will not be available until public opening on Tuesday, Feb. 3 at 10:00 AM HST.)

What can I do to prepare for the registration?
1. Create an account on the Eventeny website. Create a personal and a business profile. Complete as much information as possible. Some of the information from the business profile will auto-populate your vendor application when you register, so this will save you time when registration opens. 

2.  Visit our Booth Fees & Information page to learn more about the different booth types and what to expect.

3.  Download and view our Vendor Booth Map to get an idea of where booths are located on our campus. (You will have the opportunity to indicate your booth preferences, but please be advised specific spots are not guaranteed, are subject to availability, and vendors are assigned at the discretion of Mililani High School Athletics Foundation.

4. Read and understand our Terms & Conditions and additional requirements for Food Service Vendors. Your completed registration indicates your agreement and acceptance of our Terms & Conditions. 

4.  Helpful Tip: Create a document and take some time to answer these questions ahead of time. Then, you can just copy and paste the text into the form when you register.

• Business Name (if you don't have a business name, you can use your name, or your Instagram handle)

• Legal Business Name (if you don't have a DBA, use your full name)

• Contact name (your first and last name)

• Address (Avoid delivery delays: make sure this is accurate and complete! This is where we will send your vendor confirmation packet.)

• Email (Ensure accuracy! This is where we will send you important event and vendor information)

• Phone (your cell # - sometimes we may reach out by text)

• Website (optional)

• Logo (optional - but helpful!) 

• Special Requests (optional - if you have any comments or concerns for us to consider)

• What best describes your business? (This will be a drop-down selection: Crafter, Artisan, Retailer, Pre-packaged Food/Snacks, Food Service Pop-up, or Food Truck)

• Description of your products (be as descriptive as possible)

• Are you sharing a booth with another vendor? (drop down: yes or no)

  • If yes, Co-Vendor Name 

• Booth Preferences (You may indicate your booth preferences here. [i.e., you may indicate a section or range of booth #'s to assist us in placing you.]  NOTE: Specific booth spots are not guaranteed. Booth assignments are made at the discretion of the MHS Athletics Foundation and the event coordinator.)

5.  Keep an eye on our Instagram and Facebook profiles for announcements.

Booth Information

How are booths assigned?
During registration, you'll choose a booth type and may list your spot preferences.

• Returning Vendors: We will do our best to place you in the same booth as the previous event if requested (not guaranteed).

• Final booth assignments are at the discretion of MHSAF and Mililani High School.
  
  

Can I purchase more than 1 booth?
During the OPEN REGISTRATION period, vendors may purchase up to 2 booths.
Please note: Reselling or reserving booths for others is prohibited.

Can I share my booth with another vendor?
Yes, you may share your booth. Please note:

• You must indicate in your Registration Form that you are sharing a booth. 

• The secondary vendor is not eligible for Returning Vendor status next year

• They will not receive a parking pass and must find alternative parking off campus

• The primary vendor is responsible for sharing all event communication

• Secondary vendors must submit:

  • An abbreviated registration form

  • GE tax license

  • COI (if food service vendor)

  • Their participation is subject to MHSAF approval
    
    

Additional Info

When will I receive my Vendor Confirmation Packet?
You will receive periodic email updates after registration. In late March to early April, we will mail your Vendor Packet to the address on file. It includes:

• • Event instructions

  • Confirmation placard

  • One parking pass per paid booth (non-duplicable)
    
    

How do I update my contact information?
If your mailing address or cell phone number changes, email us at craftfairs@mhsathleticsfoundation.com to ensure you don’t miss important communication.